EXECUTIVE COMMITTEE
The Parents & Citizens' Association (P&C) executive ensures that the governance and business aspects of the P&C are looked after. This includes taking care of the administration, finances and processes that help the P&C achieve its objective of supporting the school.
2025/26 EXECUTIVE
The current Executive Committee includes:
-
President: Dan M
-
Vice Presidents: Astrid G and Ajanta M
-
Treasurer: Gabrielle G
-
Assistant treasurers: Phil M and Dan K
-
Secretary: Michael S
-
General committee & Communications subcommittee: Lesley V, Kristi P, Lauren T, Laura B and Alison H
Elections to fill all Executive positions are held at the Annual General Meeting (AGM) each year. Nominations are welcome from all parents, carers and members of the school community. You must be a current financial member of the P&C to nominate and be elected to a position: join here.
GET IN TOUCH
You can contact the Executive at erkopandc@gmail.com.
JOINING THE EXECUTIVE COMMITTEE
There are 5 named positions which must be filled each year: President, two Vice Presidents, Treasurer and Secretary.
In addition, there may be up to six non-office bearers, including assistants to the treasurer and secretary (if required). Taking on one of the non-office bearing roles can be a great way to get involved and learn about the executive roles.
The P&C executive is elected each year at the annual general meeting (AGM). If you are interested in in nominating for a position on the executive, please complete a nomination form - you can nominate yourself, or be nominated by another member. If you don't have someone to second your nomination, don't worry - just come to the meeting and someone can fill it in.
Don't forget that you need to be a current financial member of the P&C to nominate and be elected to a position: join here BEFORE nominating to ensure your nomination is valid.
WHAT'S INVOLVED?
Executive members should be available to attend occasional executive meetings (typically 8 per year via Zoom) to coordinate plans. Members of the executive also typically spend an additional 4 hours per month liaising with P&C members and sub-committees, planning and coordinating activities, and completing administrative tasks (see below).
Some roles have specific responsibilities to consider: for example, the Secretary should be available to attend most P&C meetings to take minutes, and the treasurer will obviously need to be very comfortable with accounting processes.
All members of the executive typically contribute by:
-
participating in P&C events and encouraging other parents/carers to get involved
-
leading events or activities, or coordinating with activity leaders and reporting back to P&C meetings
-
contributing to the processes of running of the P&C - eg. preparation of proposals, coordinating grants, updating communications and files, etc.
In addition, some roles have other specific responsibilities:
-
The President and Vice Presidents meet with the principal (once or twice a month) to coordinate P&C activities and ensure that the P&C is aligned with the interests of the school, plan key communications with the Secretary, and represent the school and the P&C in forums outside the school as required. More information can be found here.
-
The Treasurer (and non-office-bearer/s assisting the Treasurer) must keep the books of the association, prepare a monthly financial summary and cash position for presentation at P&C meetings, submit reports to various authorities and complete day-to-day financial tasks such as banking, coordinating reimbursement of expenses and invoice payment. More information can be found here.
-
The Secretary (and non-office-bearer/s assisting the Secretary) create and distribute meeting agendas and minutes, coordinate with event/activity leaders and other members of the executive to plan communications (at least fortnightly), manage incoming and outgoing correspondence, and maintain the register of members. More information can be found here.
If you'd like to know more about any role, or about the running of the P&C in general, get in touch at erkopandc@gmail.com and the current Exec team will be happy to chat!